Finance Officer [Full time, Permanent ]

Reports into: Head of Finance

Direct reports: None

Department: Finance and Resources

Role Purpose

• To help deliver financial management for the organisation with particular oversight of payroll.
• To support team members in maintaining the integrity of the Association’s financial activities and financial records.
• To support the budgeting and year-end accounting process and ensure accurate reporting to funders and key stakeholders.

​​Key Responsibilities and Accountabilities

• Reconcile and manage all control accounts on a monthly basis, including cash books for each bank account, salaries related control accounts, the purchase ledger control accounts, rent control accounts, rent debit accounts and loan account statements, identifying and investigating any queries or differences and prepare any resulting journal entries
• Undertake the day-to-day input of purchase ledger transactions onto the accounting system to meet the month end timetable.
• Process authorised payments to vendors and staff in line with our financial procedures
• Manage the rent ledger, applying the rent charge and ensuring tenancy changes are updated.
• Calculate and prepare service charge schedules for all properties for the annual rent review.
• Prepare and send out rent statements to all residents every quarter.
• Manage rent arrears cases, working closely with the Operations Team to ensure rent arrears are kept to a minimum.
• In line with our income maximization policy, ensure former tenancy arrears are recovered, referring to tracing agencies as required.
• Oversee the banking to the schedules of cash/cheques received, preparing and posting monthly accruals and prepayment journals.
• Maintain and update the fixed assets register.
• Ensure the Trial Balance is updated and prepare the required schedules to inform the production of the monthly management/financial accounts.
• Manage and maintain the office imprest petty cash
• Process the monthly payroll and maintain all payroll records and supporting documentation
• Prepare all HMRC returns (CIS, VAT, P11Ds, PAYE) and submit within deadlines
• Assist colleagues in setting up systems to meet their financial responsibilities and compliance with the accounting and reporting requirements of funders.

Standard Responsibilities

• Adopt and comply with Inquilab values, policies and procedures, and regulatory frameworks including:
• Code of Conduct
• Health & Safety
• Data Protection, privacy and use of IT resources
• Confidentiality and Information Security policies
• Regulatory standards and probity
• Risks and internal controls framework
• Human Resources policies and procedures
• Equality and diversity

No role profile can cover every issue which may arise within the post at various times. The post holder is expected to carry out other duties from time to time, which are broadly consistent with those described.

Person Specification

Education/Qualifications

• AAT qualification (minimum) or relevant experience.

Knowledge and skills required

• Basic Bookkeeping Skills - ability to process invoices, make payments, handle petty cash, etc.
• Proficient in the use of computer packages including Microsoft Word, Excel and Outlook
• Ability to calculate figures accurately, with attention to detail and provide explanation where required

Experience Required

• Demonstrable experience of working in a similar capacity
• Demonstrable commitment to service quality
• Good written and oral communication skills
• Able to build and maintain effective working relationships with a range of people, work co-operatively with others and to be part of a team
• A caring and sympathetic attitude showing cultural sensitivity and tact when dealing with residents and members of the public.

Additional Information

• Work outside of contractual hours may be required

 

Inquilab STARS Values

We want to make Inquilab a great place to work and a great organisation that really delivers for its customers. Our STARS values are designed to guide how we work, every day. Everyone within the organisation is expected to demonstrate our values in their role and in how they relate to colleagues, customers and stakeholders.

Service: I make every effort to provide service our customers value and are proud of

• I take responsibility and action to provide services our customers value and are proud of.
• I take responsibility to promote excellent customer service with a positive ‘can do’ attitude and encourage this across the team
• I put in place plans to gather internal and external customers’ views and aspirations and ensure these are realised
• I take ownership and responsibility for resolving problems and issues for services provided by the team and empower staff to take ownership of their own areas of work
• I ensure the team addresses customer and quality issues in proactive and creative ways and I create processes and systems to enable the team to record and resolve customer issues.
• I strive to get things right first time and if not, committed to putting them right.

Trust: I show honesty and integrity in my dealings with others and take ownership of my actions

• I’m honest, open and demonstrate integrity
• I take ownership to do what I say I’ll do and encourage colleagues to take ownership and be open about problems and issues.
• I follow through on promises. I’m consistent and adhere to ethical principles in my relationship with others
• I objectively assess the need to compromise while staying true to my values

Accountability: I take personal ownership and responsibility to get things done. I make things happen by empowering and delivering through the team and using resources effectively

• I work hard to make things happen. I persevere and don’t give up quickly and easily
• I am disciplined and realistic and do what I say I will do
• I take personal ownership of an issue until it is resolved. I own my mistakes and do all I can to rectify them, learning from the process
• I make decisions that are within my remit
• I use feedback positively to meet, improve and exceed services to, and expectation of, customers and for my interaction with colleagues and stakeholders

Respect: I treat everyone with respect and understanding.

• I show commitment, professionalism and respect to others by arriving on time and engaging fully in meetings
• I listen to others, work hard to understand their point of view, open myself up to new ideas and opinions and seek to be well informed about people’s differences
• I always answer a ringing phone and respond quickly to customers and colleagues. I look for ways to tailor and improve services to take account of differing needs. And demonstrate integrity and fairness in decision-making
• I put myself in others’ shoes and understand how my actions impact. I am willing to explore critical differences in perspective and I understand I must treat everyone with the respect and dignity that I would like to be afforded.
• I make myself available and aim to be easy to work with

Strength: I’m ambitious to succeed for both the organisation and my personal wellbeing.

• I continually exhibit good judgement, clear perspective and courage in withstanding or influencing outcomes for the benefit of customers and colleagues
• I’m aware of my strengths and weaknesses and reflect on how they may impact the expectations and standards of the organisation
• I make every effort to navigate and negotiate complex relationships and change, and exercise self-control in my dealings with others
• I always act with integrity and demonstrate capacity and courage in dealing with issues with both customers and colleagues.

Additional Value - Teamwork: One team, working towards common objectives

• I understand Inquilab is one organisation and I actively promote a ‘one team’ culture
• I work well with people across the organisation to ensure customers only need to make a ‘single ask’
• I welcome contact and input from colleagues in all parts of the business
• I share my knowledge and experience with colleagues to ensure delivery of excellent service
• I welcome opportunities outside my team role to contribute to improving the business.

Job Types: Full-time, Permanent

Salary: £34,906.00 per year

Closing date 28 August 2022 

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How to apply

Please submit your CV in a covering email explaining why you are interested in this position, and how you feel you would be a suitable match for Inquilab, to: recruitment@inquilabha.org.